Reports to: Senior Operations Manager
Location: Setia Alam, Selangor
Country Program/Sector: Operations Unit
Position Type: Full-time
Expected Travel: Yes
Organizational Background:
The Wildlife Conservation Society (WCS) is a US non-profit, tax-exempt, private organization established in 1895 that saves wildlife and wild places by understanding critical issues, crafting science-based solutions, and taking conservation actions that benefit nature and humanity. With more than a century of experience, long-term commitments in dozens of landscapes, presence in more than 60 nations, and experience helping to establish over 150 protected areas across the globe, WCS has amassed the biological knowledge, cultural understanding and partnerships to ensure that vibrant, wild places and wildlife thrive alongside local communities. Working with local communities and organizations, that knowledge is applied to address species, habitat and ecosystem management issues critical to improving the quality of life of poor rural people whose livelihoods depend on the direct utilization of natural resources.
WCS Malaysia Program:
Wildlife Conservation and Science (Malaysia) Bhd (WCS) was officially registered in Malaysia in 2010. With a team of over 40 staff, WCS Malaysia aims to save wildlife and wild places across Malaysia (currently the three Malaysian states of Sarawak, Johor and Pahang) through the use of science, conservation action, education and inspiring people to value nature. The current long-term focal sites are: i) the core orang-utan habitats of Batang-Ai-Lanjak-Entimau Landscape, and ii) the Tiger source site of Endau-Rompin Landscape in Johor and Pahang. In Johor, WCS Malaysia works in collaboration with government partners under the Johor Wildlife Conservation Project to protect endangered wildlife and habitats.
Job Summary:
The Administration and Operations Executive will support WCS Malaysia's Operations Unit in terms of procurement, recruitment, filing, IT, asset/office management and other operational tasks.
Major responsibilities:
• To assist in the procurement of assets as and when required
• To perform and maintain a proper filing system for Operations and other related work
• To maintain the upkeep of the Selangor office working with external services
• To assist the Supervisor in the attraction and recruitment of talent
• To check and update the annual leave system of the Organization
• To perform duties in administration and talent management as and when required
• To maintain stock of office supplies such as stationary, computer supplies and toiletries as and when required
• To assist the Supervisor in the maintenance of the IT Infrastructure, IT assets and its upkeep across offices
• To assist the Supervisor with the Asset Management process including the disposal of assets in the organization
• To perform duties in daily operations and safety management as required by the Supervisor and the Director
• To travel to all offices as and when required for efficient operations management
• To perform any other duties as may be required by the supervisor
• To assist and support the Director’s office as required
• To familiarize yourself with the Company’s processes and policies
Minimum Requirements:
• Candidate will hold at least a Diploma in Administration, IT, HR and/or a Bachelor degree is an added advantage and equivalent experience in the related Job Scope
• Fresh graduates are encouraged to apply. Candidates with 2 years of experience in general administration and operations have an added advantage
• Proficient in using Microsoft Excel, Word, Power point
• Prior experience in Recruitment Sites an advantage
• A valid Driver’s license
• Ability to work in a team nationally
• Excellent interpersonal and communication skills
• Fluent in English and Bahasa Malaysia
• A willingness to travel nationally to all project sites
• Ability to meet deadlines, organized and calm under pressure, patient and flexible
Interested candidates, who meet the above qualifications, should send your queries and applications to Mary Barton at mabarton@wcs.org. Only shortlisted candidates will be notified.
Please include the following in your application:
• a cover letter
• a detailed resume
• a passport sized photo
• the names and contact details of two references