Reports to: Tiger Coordinator
Location: Kahang, Johor
Country Program/Sector: Tiger Unit, Endau Rompin Landscape
Position Type: Full-time
Expected Travel: Yes
Job Summary:
The Administrative Assistant will provide support on daily operations work to ensure the offices and field activities run efficiently.
Major responsibilities:
• Provide administrative support to ensure efficient operation of office and field teams
• Carry out administrative duties such as filing, typing, copying, binding, scanning, dispatching etc.
• Maintain and update inventories of office assets and field equipment
• Update office database into the system (working days, insurances, etc.)
• Apply and renew permits required for operation of the office and field teams
• Manage monthly utility bills and rent payments for all offices and field houses
• Monitor the usage and maintenance of vehicles, motorbikes, field equipment, field houses and offices
• Prepare mileage vehicle forms for vehicles and motorcycles
• Manage preparation of payment vouchers, receiving vouchers, key-in of monthly expense templates, scanning of receipts and other related supporting documents
• Assist in purchasing equipment and other items via WCS Malaysia’s procurement process with the administration team
• Assist with logistics for meetings and making travel arrangements
• Purchase of field rations and other field supplies
• Provide clerical assistance to other staff
Minimum Requirements:
• Diploma in Administrative or equivalent education required
• Be fluent in Malay and have a fair knowledge of English
• Knowledge of appropriate software including: Microsoft word, Excel, Outlook and Adobe Acrobat
• Possess an active driver’s license (type D is a plus)
• Good interpersonal skills, punctual, flexible and be able to work under pressure
• Interested in conservation works with an international conservation NGO
Preferred requirements:
WCS is an equal opportunity employer, and the organization complies with all employment and labor laws and regulations that prohibit discrimination in hiring and ensures that candidates from all backgrounds are fairly and consistently considered during the recruitment process. We are dedicated to hiring and engaging in a diverse workforce. We are committed to cultivating an inclusive work environment and looking for future team members who share that same value. The organization provides equal employment opportunities for all qualified candidates. The organization does not discriminate for employment based on gender, race/ethnicity, religion, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, caste, genetic information or any other covered status or characteristic protected by laws and regulations/and similar categories.
It is everyone’s responsibility to ensure that we do not tolerate discrimination or harassment based upon a person’s membership in one of these protected categories in areas such as recruitment, selection, job assignment, supervision, when attending training, promotions, job grading, transfers, termination, compensation, benefits, educational opportunities, WCS sponsored recreational activities and facilities. The organization complies with the spirit and intent of relevant local laws and WCS’s employment policies.
To apply:
Interested candidates, who meet the above qualifications, should send your queries and applications to Mary Barton at mabarton@wcs.org. Please include the following in your application:
• a cover letter
• a detailed resume
• a passport sized photo
• the names and contact details of two references
Only shortlisted candidates will be notified