Reports to: Assistant Finance Manager
Location: Setia Alam, Selangor OR Kuching, Sarawak
Country Program/Sector: Finance Unit
Position Type: Full-time
Expected Travel: Yes
Organizational Background:
The Wildlife Conservation Society (WCS) is a US non-profit, tax-exempt, private organization established in 1895 that saves wildlife and wild places by understanding critical issues, crafting science-based solutions, and taking conservation actions that benefit nature and humanity. With more than a century of experience, long-term commitments in dozens of landscapes, presence in more than 60 nations, and experience helping to establish over 150 protected areas across the globe, WCS has amassed the biological knowledge, cultural understanding and partnerships to ensure that vibrant, wild places and wildlife thrive alongside local communities. Working with local communities and organizations, that knowledge is applied to address species, habitat and ecosystem management issues critical to improving the quality of life of poor rural people whose livelihoods depend on the direct utilization of natural resources.
WCS Malaysia Program:
Wildlife Conservation and Science (Malaysia) Bhd (WCS) was officially registered in Malaysia in 2010. With a team of over 40 staff, WCS Malaysia aims to save wildlife and wild places across Malaysia (currently the three Malaysian states of Sarawak, Johor and Pahang) through the use of science, conservation action, education and inspiring people to value nature. The current long-term focal sites are: i) the core orang-utan habitats of Batang-Ai-Lanjak-Entimau Landscape, and ii) the Tiger source site of Endau-Rompin Landscape in Johor and Pahang. In Johor, WCS Malaysia works in collaboration with government partners under the Johor Wildlife Conservation Project to protect endangered wildlife and habitats.
Job Summary:
The Finance Executive will support the operations of WCS Malaysia's Finance Unit in terms of payments, accounting, expense monitoring, filing, insurance and inventory management.
Major responsibilities:
• Prepare timesheets template and ensure all the staff submit on time
• To prepare Payment Vouchers and Receiving Vouchers for daily payments and receipts transactions, including the payment to purchase daily services
• To key and upload daily accounting transactions into the SAP accounting system
• Reviewing monthly expenses templates for various projects, including the projects in Peninsular Malaysia
• To perform and maintain proper filing both hard copy and e-copy for accounting purposes
• Preparation of letters and dispatch of correspondence and other documents
• Prepare and manage (utilities/office bills) for payment
• To handle logistics for meetings and make travel arrangements and booking of travel
• To coordinate insurance for daily purchase service and fire insurance coverage.
• To assist conducting the inventory and tagging of assets as per the Asset Management process
• To perform any other duties as may be required by your supervisor, Senior Operations Manager and the Director
• To familiarize yourself with the Company’s processes and policies
Minimum Requirements:
• Candidate will hold at least a Diploma in Accounting and/or a Bachelor’s degree is an added advantage and equivalent experience in the related accounting field
• Fresh graduates are encouraged to apply, with a minimum of 2 years experience in the accounting field an added advantage
• Proficient in using Microsoft Excel, Word, Power point
• Possess a valid driver’s license
• Ability to work in a team nationally
• Excellent interpersonal and communication skills
• Fluent in English and Bahasa Malaysia
• A willingness to travel nationally to all office and project sites
• Ability to meet deadlines, organized and calm under pressure, patient and flexible
Interested candidates, who meet the above qualifications, should send your queries and applications to Mary Barton at mabarton@wcs.org and Eling Ng at eng@wcs.org. Only shortlisted candidates will be notified.
Please include the following in your application:
• a cover letter
• a detailed resume
• a passport sized photo
• the names and contact details of two references