Reports to: Assistant Finance Manager and/or Senior Finance & Administration Manager
Location: Selangor/Kuala Lumpur
Country Program/Sector: Finance & Operations
Position Type: Full-time
Expected travel: Yes
Job purpose:
The objective of this position is to support the Finance unit to ensure tasks allocated are fulfilled for the efficient finance of the Organization.
Major responsibilities:
• Prepare timesheets template and ensure all the staff submit on time.
• To source for the procurement of supplies/assets as and when requested from Programs.
• To prepare Payment Vouchers and Receiving Vouchers for daily payments and receipts transactions, including the payment to purchase daily services.
• To key/upload daily accounting transactions into SAP accounting system.
• Reviewing monthly expenses templates for various projects, including the projects in Peninsular Malaysia.
• Prepare and manage (utilities/office bills) for payment.
• To handle logistics for meetings and make travel arrangements.
• To assist on insurance for daily purchase service and fire insurance coverage.
• General assistance in uploading finance documents with WCS Malaysia Intranet.
• To maintain and monitor the usage and maintenance of office assets.
• To assist the Supervisor with the Asset Management process in the organization with tagging of assets etc.
• To travel to all offices as and when required for efficient finance management.
• To perform any other duties as may be required by your supervisors, Senior Operations Manager and the Country Director.
• To familiarize yourself with the Company’s processes and policies.
Minimum requirements and job skills:
• Candidate will hold at least a Diploma in Accounting and/or a Bachelor’s degree is an added advantage and equivalent experience in the related accounting field
• Fresh graduate is encouraged to apply, minimum of 2 years experience in the accounting field is an added advantage
• Proficient in using Microsoft Excel, Word, Power point
• A valid Driver’s license
• Ability to work in a team nationally
• Excellent interpersonal and communication skills
• Fluent in English and Bahasa Malaysia
• A willingness to travel nationally to all office and project sites
• Ability to meet deadlines, organized and calm under pressure, patient and flexible
Preferred requirements:
WCS is an equal opportunity employer, and the organization complies with all employment and labor laws and regulations that prohibit discrimination in hiring and ensures that candidates from all backgrounds are fairly and consistently considered during the recruitment process. We are dedicated to hiring and engaging in a diverse workforce. We are committed to cultivating an inclusive work environment and looking for future team members who share that same value. The organization provides equal employment opportunities for all qualified candidates. The organization does not discriminate for employment based on gender, race/ethnicity, religion, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, caste, genetic information or any other covered status or characteristic protected by laws and regulations/and similar categories.
It is everyone’s responsibility to ensure that we do not tolerate discrimination or harassment based upon a person’s membership in one of these protected categories in areas such as recruitment, selection, job assignment, supervision, when attending training, promotions, job grading, transfers, termination, compensation, benefits, educational opportunities, WCS sponsored recreational activities and facilities. The organization complies with the spirit and intent of relevant local laws and WCS’s employment policies.
To apply:
Interested candidates, who meet the above qualifications, should send your queries and applications to Mary Barton at mabarton@wcs.org. Please include the following in your application:
• a cover letter
• a detailed resume
• a passport sized photo
• the names and contact details of two references
Only shortlisted candidates will be notified.